Company Info: New York City based Single Family Office
Description: The position entails handling family office accounting and financial matters as well as managing family projects involving real estate, procurement of third party services, and family relationships with contractors and employees.The individual would report to the Managing Director while working with the Principals of the Family Office on projects, and should be willing to travel to project sites in New York City, and close proximity to New York City. The key areas of responsibility are described below.
Financial Transactions and Bookkeeping:
In the role of Controller, the individual will maintain a general ledger of all financial activity for the Family and all entities managed by the Family Office and handle bill payment and wire transfers to approved third parties across all accounts under the supervision of the Managing Director including for tax payments and investment capital calls. The individual will handle all payroll for the Family Office working in concert with the Professional Employer Organization who serves as a co-employer for the Family Office employees and directly for the individuals who work for the Family handling relevant tax payments, regulatory filings and production of paystubs and tax forms. And the individual will interact with third party institutions for establishing and maintaining external accounts and interact with external advisors, attorneys, bankers and other professionals as needed.
Financial Reporting & Forecasting:
Also in the role of Controller, the individual will prepare quarterly financials and monthly balance sheet snapshots tracking all individual financial accounts across all family related entities managed by the Family Office including the Foundation. This report will also include cash flow statements, detailed income and expense tracking, net worth calculations and investment performance. The individual will create a simplified approach to performance tracking initially but will also evaluate whether to recommend third party performance software tracking options. In addition, the individual will work with the Managing Director to track and manage the budget for the Family Office. And the individual will work with the third party tax preparer to provide the information required for the filings for all of the Family and Family Office Entities.
The individual will oversee a variety of projects for about a quarter of their time working with relevant external parties for real estate projects. For procurement exercises, the individual will review current arrangements and explore whether there are alternative approaches that offer an improved combination of price and service for both the Family and the Family Office. The individual will oversee the management of independent contractors and ensure compliance with service and payment arrangements. And the project manager will work on other Ad Hoc projects of the Principals of the Family Office.
- CPA with a good academics is preferred
- Prior experience with project management as well as family office and foundation accounting work experience is preferred
- The person should be extremely well organized and resourceful to take on a variety of work streams and deliver well thought out work products
- Extensive knowledge of QuickBooks or a similar software solution and Microsoft Office are required