Executive Assistant – 11813

Executive Assistant – 11813

Posted By
  • Administrative Support
  • New York
  • Posted 7 months ago

Company Info: 15B AUM Private Equity Fund in NY


  • Provide Executive support to 2 Directors and  2 VPs
  • Maintain contact lists, inbox and phone log in Microsoft Outlook
  • Book extensive domestic and international travel including flights, hotels, cars, as well as arrange for appropriate visas
  • Manage Calendars: Enter meetings in Outlook and set up conference calls. Coordinate timing and attendee availability. Update and edit calendar entries to ensure accurate information. Proactively resolve scheduling conflicts or issues.
  • Process expense reports
  • Assist in meeting preparation (including creating meeting packages, etc.)
  • Manage mass mailings, mail merges, Excel spreadsheets, and update PowerPoint presentations for all client meetings
  • Retrieve web-based documents and conduct internet searches


  • Bachelor degree or equivalent experience preferred
  • 4 to 10 years of Administrative Assistant experience (financial services industry preferred, but not required)
  • High level of problem solving ability including independent judgment and decision making skills
  • Excellent attention to detail
  • Strong verbal and written communication skills
  • Experience dealing with Senior Management or Executives in an administrative capacity
  • Demonstrated planning and organizational skills
  • Ability to multi-task
  • Advanced level of proficiency in MS Word, Excel, PowerPoint, scheduling, Internet, and knowledge of Sharepoint)
  • Must be a team player
  • Confidentiality and appropriate professional discretion is critical
  • Ability to work independently and as part of a team.
  • Ability to work out complex and conflictual schedules and situations.
  • Strong interpersonal skills.
  • Quick grasp, flexible, proactive and committed.
  • Ability to work overtime as needed


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