Executive Assistant – 11813

Executive Assistant – 11813

//
Posted By
/
Comment0
  • Administrative Support
  • New York
  • Posted 7 months ago

Company Info: 15B AUM Private Equity Fund in NY

Description:

  • Provide Executive support to 2 Directors and  2 VPs
  • Maintain contact lists, inbox and phone log in Microsoft Outlook
  • Book extensive domestic and international travel including flights, hotels, cars, as well as arrange for appropriate visas
  • Manage Calendars: Enter meetings in Outlook and set up conference calls. Coordinate timing and attendee availability. Update and edit calendar entries to ensure accurate information. Proactively resolve scheduling conflicts or issues.
  • Process expense reports
  • Assist in meeting preparation (including creating meeting packages, etc.)
  • Manage mass mailings, mail merges, Excel spreadsheets, and update PowerPoint presentations for all client meetings
  • Retrieve web-based documents and conduct internet searches

Qualifications:

  • Bachelor degree or equivalent experience preferred
  • 4 to 10 years of Administrative Assistant experience (financial services industry preferred, but not required)
  • High level of problem solving ability including independent judgment and decision making skills
  • Excellent attention to detail
  • Strong verbal and written communication skills
  • Experience dealing with Senior Management or Executives in an administrative capacity
  • Demonstrated planning and organizational skills
  • Ability to multi-task
  • Advanced level of proficiency in MS Word, Excel, PowerPoint, scheduling, Internet, and knowledge of Sharepoint)
  • Must be a team player
  • Confidentiality and appropriate professional discretion is critical
  • Ability to work independently and as part of a team.
  • Ability to work out complex and conflictual schedules and situations.
  • Strong interpersonal skills.
  • Quick grasp, flexible, proactive and committed.
  • Ability to work overtime as needed

11813

Your Name (required)

Your Email (required)

Resume (required)

Sign up for JSB Partners Newsletter!
Get up to date information on the latest Hot Jobs
and the latest industry news right in your inbox!