Family Office Controller 11652

Family Office Controller 11652

Posted By
  • Accounting
  • New York
  • Posted 10 months ago

Company Info:  New York based Family Office


  • Financial and Tax Reporting Activities
  • Primary function for approximately 50 entities.
  • Review and/or prepare monthly quarterly and/or annual reporting required for family partnerships, LLC’s, individuals, s-corps and trusts.
  • Plan, coordinate and review timely journal entries as needed for monthly, quarterly, semi-annual, or annual closings required.
  • Prepare trial balances, balance sheets and income statements for Investment Partnerships, S-Corporations, Individuals and Trusts.
  • Review and maintain financial, accounting and tax records including:
  • Tax work papers and other financial information for accountants to coordinate preparation of tax returns.
  • Tax Notices.
  • Coordinate annual exclusion gifts.
  • Review of draft tax returns for partnerships, trusts, s-corporations, individuals and trusts.
  • Tracking of tax basis for investments.
  • 1099 vendor identification and preparation.
  • Responsible for dividend and tax distributions to partners of related entities.
  • Work with Vice Presidents, Directors and Consultants to review and prepare financial documents as needed.
  • Work on special projects when needed.

Other financial responsibilities:

  • Assist Co-Heads in planning and preparation of short and long term financial, tax and wealth transfer planning strategies in place for family members, trusts, charitable entities, and investment partnerships.
  • Support internal auditor to ensure the integrity of accounting information and establish quality control over financial transactions and financial reporting
  • Plan, implement and ensure propriety of accounts payable processes and functions for the NYC Family Office:
  • Review/Approve payments including wires, ACH payments, credit cards and checks for investment calls/subscriptions, distributions/redemptions, real estate/household income/disbursements, entity dividend and tax distribution allocations and trust annuity payments.
  • Ensure open invoices are reviewed and managed for payment.
  • Submit weekly and monthly status reports to the family members for household expenses and special projects (i.e. renovations, special events).
  • Review and ensure completion of daily/monthly bank reconciliations- approximately 100 accounts.
  • Review and ensure completion of daily/monthly brokerage account position reconciliations-approximately 75 brokerage accounts (working knowledge of stock splits and other corporate actions required).
  • Assist in developing process to monitor daily cash flows from direct feeds
  • Assist in testing and creating process for credit card transactions in new software.
  • Review and assist in maintaining current records for all financial transactions including inflows and outflows, receivables, payables, collectibles, jewelry, insurance, investments, charity.
  • Prepare cash flow projections, budgets and net worth statements as needed.
  • Help maintain/upload updates to market values for entities assigned.
  • Work with investment operations team to ensure data is recorded properly for performance calculations.


  • Bachelor’s degree in Accounting.
  • 6-8 years accounting experience; CPA a plus, Family Office plus, but not required.
  • Accounting experience required. Strong Partnership accounting and knowledge of tax basis calculations required (including understanding of nested family entity structure and complex partnership allocations).
  • Proficient in Microsoft Office.
  • Quick to pick up new technology.
  • Excellent written and verbal communication skills.
  • Must be able to effectively communicate with all levels of personnel and external contacts.
  • Strong organizational skills and self-starter.
  • Ability to multi-task.
  • Must be able to maintain a high degree of confidentiality, ethics and professionalism
  • Ability to work independently and within a fast-paced team environment, emphasizing accuracy and timeliness.
  • Diplomatic, tactful and discrete concerning confidential information with unquestionable integrity at all times.
  • Ability to physically perform the duties necessary for the job function.


Your Name (required)

Your Email (required)

Resume (required)

Sign up for JSB Partners Newsletter!
Get up to date information on the latest Hot Jobs
and the latest industry news right in your inbox!