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Executive Assistant-12619

Executive Assistant-12619

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Company Info: Well-established private investment firm with more than $50 billion of capital under management based in New York, NY.

Responsibilities:

  • Support a “C-level” and several other Senior Executives
  • Maintenance and management of calendars for multiple executives utilizing Microsoft Outlook
  • Answer all phone calls in a professional manner, take messages or assist directly when appropriate
  • Arrange all domestic and international travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk
  • General administrative support including creating, maintaining, and editing documents, spreadsheets and presentations
  • Coordination of internal and external meetings to include room reservation, equipment set-up, catering, and meeting material preparation (presentations, agendas and any other required documents)
  • Process expense reports in Concur ensuring compliance with the Travel & Expense Policy
  • Manage supply and stationery requests for department, including letterhead, envelopes, business cards and other office supplies;
  • Distribute daily mail
  • Ad-hoc assignments as requested

Qualifications:

  • Seven or more years of experience as an Executive Assistant
  • Strong computer skills – Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)
  • Excellent verbal and written communication skills
  • A high degree of professionalism, initiative and independence
  • Excellent time management, organizational and interpersonal skills
  • Solutions and client-service oriented with a strong focus on delivering exceptional customer service
  • Resourceful, well organized, highly dependable, efficient and detail oriented
  • Must possess a team focused attitude with a demonstrated ability to work collaboratively with others
  • Hands-on problem solver
  • Must be able to handle confidential information with the appropriate level of discretion
  • Prior experience within legal, private equity or financial services is preferred
  • CT Notary preferred but not required
  • College degree preferred

12619

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